BGSU Group Visits

    Group visits are designed for high school teachers, counselors, or community leaders interested in bringing prospective students in grades 9 - 12 to campus. Please review our Group Visit Guidelines before requesting your group visit. If you have any questions, please contact groupvisit@bgsu.edu.

    How do I request a BGSU Group Visit?To request a BGSU Group Visit, please email groupvisit@bgsu.edu.
    Please reach out at least 4 weeks prior to your ideal visit date, so our team has time to make necessary arrangements. Be sure to include the following information:
    • Expected number of students
    • Age level of students
    • Ideal dates for your visit (please include as many options as possible)

    Once your request is received, someone from the BGSU Group Visit Team will reply to finalize details.
    Your visit is not confirmed until you have received and completed a formal registration, which will be provided to you by the BGSU Group Visit Team via email.

    Who can request a group visit? Group visits are offered for high school students only (grades 9 - 12). We are unable to accommodate requests for elementary or middle school students.
    When can we bring our group for a visit?Group visits are offered on select Tuesday, Wednesday and Thursday mornings. 
    We cannot accommodate group visits on Mondays, Fridays, weekends, holidays or dates when we're hosting large events. 
    How many students can we bring?We ask that your group does not exceed 50 students.
    Some exceptions to this can be made, but this is determined on a case-by-case basis; be sure to include the number of students in your group when sending your email request to groupvisit@bgsu.edu. 
    How many chaperones should accompany our group? Groups are required to provide 1 chaperone for every 10 students in the group; chaperones must stay with their group at all times, including on the campus tour. 
    Can we eat lunch on campus during our group visit?

    Summer Visits (May - August)

    During this timeframe, NO on-campus dining halls are available. We recommend making arrangements to dine off campus, after your visit concludes. If you're visiting over the summer and interested in bringing packed lunches, please note:

    • We do not have refrigeration available and cannot store the lunches during your visit.
    • Over the summer, we are not able to reserve spaces indoors for lunch. Some groups visiting over the summer will opt to have lunch outside, weather permitting.
    • Again, we recommend making arrangements to dine off campus, after your visit concludes.

    Fall and Spring Visits (September - April)

    If your group is visiting during this timeframe and you're interested in dining on campus, we can make arrangements at our all-you-care-to-eat dining facility, Social House at The Oaks. 

    Your school/organization is responsible for the cost of lunch, payable to the facility on the day of your visit. Current cost is $14.50 per person* plus tax, payable by credit card, debit card or check. (Note: as of 2024, all dining facilities on campus are cashless.) If your school or organization is tax-exempt, please bring documentation of your tax-exempt status with you to the dining facility, and you will not be charged tax.

    *Dining hall costs are subject to change.

    What can we expect the day of our group visit?BGSU Group Visits include an admissions presentation and campus tour. Lunch can be included after the campus tour (late August - late April only). 
    In order to accommodate as many groups as possible, and to ensure staffing and tour guide availability, all group visits follow a standard itinerary:
    9:30 a.m. 
    Your group arrives to BGSU for check-in. Please be on-time for your visit. We may not be able to provide a visit if your group arrives late. 

    9:45 a.m. - 10:30 a.m.
    Go BG! Admissions Presentation, hosted by a BGSU staff member. 

    10:30 a.m. - Noon
    Campus Tour, led by current BGSU students 

    Noon
    Depart from BGSU 
    -or-
    Lunch on campus, if requested with your registration.     
    If dining on campus, your departure will be 1:00 p.m. Remember, lunch is not available during the summer (May 1 - August 20).

    Due to a significant increase in group visit requests, your visit may be combined with another group vising campus. As a result, the agenda for group visits cannot be adjusted.
    What if our plans change?All cancellations and changes for Group Visits must be requested through email - groupvisit@bgsu.edu.
    This ensures a prompt and accurate response regarding your visit. Important changes could include:
    • Increases/decreases to the total number of students visiting (it's important we have an accurate count as we schedule staff and student tour guides for your group)
    • Changes to your arrival time
    • Cancellations
    • Changes to your lunch plans
    • Weather delays
    Please direct your changes/cancellations to groupvisit@bgsu.edu as soon as possible. Our Group Visit Planners share access to this email account, so we can act quickly when your message comes through.